Intended for: Manager | Application: Web Application
You can enter an absence for an employee directly from the calendar in two ways. Before entering, make sure you have absence types set up — see the article Absences: Settings.
How to Open the Entry Window
Method A: Right-click on the cell of a specific employee and day → select Enter Absence
Method B: In the menu above the calendar, click Add → Add Absence
Filling in the Form
Basic Details
Name — verify that the correct employee is selected
Type — select the absence type (vacation, doctor, illness, etc.). If the type has an hourly fund set, the current fund balance will be displayed.
Date / Period — click on the blue date text to open a small calendar. To select multiple days, click on the first and last day of the period
Contract — if there are multiple contracts, select the correct one
Missing an absence type? Read the article Absences: Settings to set up types for your business.
Additional Options in the Side Panel
Full day / Part of day — the default setting is full day. Unchecking the "Full Day" checkbox displays fields for entering hours from–to
Counting — the default value comes from the business settings; can be overridden manually
Attachments — attach documents (e.g. medical certificate). An overview of all attachments can be found in Office → Attendance
Note — an internal note visible only to managers
Repeat — for regularly recurring absences (e.g. every other Friday)
After filling in, click the green Enter button.
Overview and Conflicts
After entering, the system will display an overview of other employees who have an absence in the same period.
If the employee has a scheduled shift on the given day, the system will offer options on what to do with it — do not leave the shift unresolved.
Still need help?
Contact us via the helpdesk — click the blue bubble in the bottom right.