Intended for: Manager | Application: Web Application
Dayswaps enables you to record overtime, distinguish between ordered and agreed overtime, and choose whether the hours are transferred or paid out. This article describes the recording process and the legal rules that must be followed.
Legal rules for overtime
Before recording overtime, keep in mind these restrictions from the Labour Code:
Overtime cannot be planned in advance — it is recorded retrospectively or at the moment it occurs.
Overtime must not be performed by pregnant employees and minors.
Parents with a child under 1 year of age cannot have ordered overtime.
Overtime hours must be used or paid out within 3 months — Dayswaps will notify you 45 days before the deadline expires.
Ordered overtime:
maximum average of 8 hours per week over the balancing period (BP)
maximum of 150 hours per year
Agreed overtime:
maximum of 8 hours per week over the BP
in combination with ordered overtime, maximum of 416 hours per year
Overtime hours must be used within 3 months of being accrued. Dayswaps will notify you of an approaching expiry 45 days in advance.
How to record overtime
In the calendar, click on the relevant shift.
In the left sidebar menu, check Overtime.
Choose the scope: entire shift or part of shift.
Select the compensation method:
Pay out — the shift is marked with a star and the hours are deducted from the overtime bank.
Transfer — the hours are not deducted from the bank; the employee takes them as compensatory leave.
Choose the overtime type: Agreed or Ordered.
Save the changes.
Overtime report
An overview of all recorded overtime can be found in the Office → Reports → Overtime section.
Still need help?
Contact us via the helpdesk — click the blue bubble in the bottom right.